What is Fleet Management Software & Why You Need It?
The dynamics of fleet-based businesses’ processes are indeed a cause of frustration. Fleet management could be a difficult task. A successful business would have an increasing fleet, but more equipment brings more parameters to monitor. Gone are the days when business owners had to keep track of employee reports and documents in a centralized database system on a regular basis. Businesses, drivers, fleet operators, and consumers now have increased accountability and reliability thanks to fleet management software.
For companies to achieve optimum performance and cost-effectiveness, a fleet management system has become a game-changer.
The worldwide fleet management marketplace is projected to hit $34 billion by 2025, up from $19.9 billion in 2020, according to marketsandmarkets. Cloud-based fleet management software and Software-as-a-Service (SaaS) are among the primary drivers of this acceleration, which supports the fact.
Furthermore, with custom fleet management software development, companies and businesses may customize their functionality to meet their fleet operations.
But, what is fleet management software, and how does it work? What are the advantages of fleet management software for fleets and businesses?
In this blog, we’ll go over fleet management software in detail, as well as the advantages of fleet management software for businesses.
So, let’s get started.
What is Fleet Management Software?
A standardized collection of tools that helps companies monitor and manage a mobile workforce is referred to as fleet management software. A company or business that operates commercial vehicles needs to be able to see what’s going on. Fleet management software accomplishes this by providing fleet managers with the resources and information they need to manage their fleet efficiently.
Best fleet management software can provide precise information for all of your vehicles and display it in a user-friendly format. Operator details, driving directions, schedules, downtime, and vehicle speed are included in this data. All vehicle maintenance issues, as well as the status of licensing and insurance, are tracked by the application.
Which industry can use fleet management software?
Transportation, field services, infrastructure, manufacturing, oil and gas, mining, delivery service, municipalities, and commuter transit are just a few of the sectors that use fleet management software. Fleet management software will support any business that utilizes vehicles as part of a mobile workforce. Consequently, fleet management software can be used by companies of all sizes and styles, from small family-owned businesses to large multinational corporations.
Using specialized fleet management software has some advantages like:
- Automating tasks
- Offering actual information for efficient control of both drivers and equipment
- Ensures driver’s safety
- Lowers costs
- Maintains consistent fleet management
How does it work?
To monitor, evaluate, store data, and predict outcomes, fleet management software utilizes a simple mixture of Big Data Analytics and GPS. It has become progressively mobile-friendly and straightforward to use as innovation and User Interface design advances.
Vehicle information like real-time vehicle position, distance travelled, the fleet management system collects speed, vehicle error messages, fuel consumption, downtime, braking, acceleration, and so on. This information is then sent via a data connection to an automated fleet management portal, where it is organized into a collection of resources and documents that can be used to monitor and manage your company.
Apart from these, fleet management software comes with lots of features and functionality; let’s move forward and discuss,
Features of fleet management software
The top features and functionality of fleet management software are:
- Warranty Tracking — This functionality keeps records of the warranty state of the fleet’s vehicles and components. It can show the validity of any given vehicle’s warranties at the point of repair or maintenance, saving a significant amount of money.
- Geofencing — This function sends out different reminders about the vehicle’s location, such as when it departs, leaves pre-defined borders, or runs during off-duty hours.
- Fuel Management — A fuel management feature keeps track of a tank’s contents and generates fuel management data. This helps fleet managers to schedule routes and organize drivers more effectively. This, in turn, helps to cut down on fuel costs.
- Notifies for routine maintenance — Fleet management software sends out automated engine diagnostic warnings, keeps track of service logs, and schedules oil changes, tune-ups, and other preventative maintenance. If there is an engine problem, the device will warn the driver and connect them to a list of repair shops.
Apart from these, some other features of fleet management software are:
- Advanced Reporting
- Driver Management
- Advanced Routing
- Push notification
- Profile management
- Fuel tank monitoring
- Quote management
Since as we discussed fleet management software and its features, now let’s move forward and discuss the core part of this blog, and that is,
Why do you need fleet management software? Top benefits
If the specifications of advanced fleet management software aren’t enough to persuade you, consider the following persuasive benefits of fleet management software that might blow your perspective. Take a look!
1. Enhances Safety
Employee safety is a top priority for any business. However, when automobiles are involved, you must also remember the safety of all drivers on the road. The tracking functionality of fleet management software helps you to safeguard both. All of the drivers’ driving habits are shown in fleet management systems. You’ll be able to see this immediately if any of them have dangerous behaviours. You could speak to your drivers about how to ride more safely once you recognize what needs to be improved.
Detecting imminent dangers before they become issues is a significant safety benefit. You can quickly correct bad driving habits with fleet management software, securing your drivers as well as others.
2. Ensures Easy Reporting
This is among the most noticeable advantages. Dashboards for monitoring, analytics, and visualization are incorporated into fleet management software, and all information can be accurately retrieved and combined with accounting software, and reports that are created automatically save time and minimize the risk of human error. A custom fleet management system provides detailed graphs, and interactive dashboards enable management structure to monitor and boost profits and ROI, enhance customer service, and create an efficient fleet.
3. Enhances Customer Experience
Customer loyalty increases as a result of speedy delivery, which benefits the brand’s reputation. It not only aids customer engagement but also aids in expanding your network. With fleet management software solutions, you can get accurate and timely information on where and how the fleet operated during the day. This data can be obtained at any time and from any place. A fleet management app can incorporate sensors on delivery vehicles, fleet maintenance requirements, real-time fleet status indicators, and staff schedules, as well as traffic and weather alerts. The information gathered from this might be a game-changer for you.
4. Ensures Easy Communication
Bad contact between the drivers and the office is a big issue for many fleet businesses. It can be challenging to organize or monitor the history of a discussion without a structured communication system. Instant communication ought to be accessible with good fleet management software and the ability to monitor and retrieve previous messages.
5. Reduces Manual Tasks
Data entry usually takes a lot of time and resources to be better spent on something else. Calling drivers, tracking and arranging fuel receipts, and supplying evidence of delivery are all activities that custom fleet management software simplifies.
6. Improves Services
Your consumers can find you way quicker if you use fleet management software. They can search for the closest driver to their location. As a consequence, the response time is reduced. Furthermore, software-generated pathways are much more likely to minimize the amount of time spent driving. You may also submit reminders to your customers about the driver’s estimated arrival time to alleviate their concerns.
7. Enhances Customer Retention
A fleet management app is also beneficial to customers. The monitoring of products is made efficient and accurate by signing into the app. Customers may rely on real-time GPS tracking for status alerts rather than calling repeatedly to find out estimated arrival times. In the end, rising customer loyalty ensures that you have the most excellent chance of maintaining valuable customers.
8. Easy Fraud Prevention
Driver fraud is a very well known issue in logistics, and you hopefully have no doubt that you will have a team of professional and trustworthy drivers on your squad. The most common types of fraud are driver fuel card scams. However, fleet management software can identify such abnormalities and draw data-driven judgments about the reliability or improbability of claims.
Read More — Top 10 benefits of Asset Tracking Software
How can Matellio help you in fleet management software development?
Matellio provides fleet management systems that are flexible for fleets of all sizes and in all industries. Fleet managers and executives can optimize efficiency, enhance security, and better care of their drivers and vehicles with our customized fleet management software solutions and services.
Our solutions have been shown to alter driver behaviour and provide quick profitability, saving you time, money, and, most significantly, your business’s futures.
To learn more about how Matellio will assist you with fleet management software development. Schedule a demo.
Handling a fleet of vehicles necessitates a complex set of tasks and decisions involving many people. Although software cannot wholly substitute human work, it can streamline the process by offloading many time-consuming tasks. Your fleet drivers can have more decision-making control in their duties thanks to optimization and simplified communication.
So, are you prepared to incorporate these developments into your company to change your fleet operations and increase productivity?
Contact us for a free review if you’re looking to boost your current success rates. Our experts are ready to provide advice based on your specific conditions.
Thanks for reading.